An automated system that analyzes order emails and generates reports, eliminating manual data entry and human errors.
Holbox is a leader in creative and innovative displays and POS (Point of Sale) materials. The company specializes in designing, creating, and producing advertising stands, with a strong focus on sustainability and ecology.
At the end of the month, employees had to manually create a report with all orders, transcribing data from hundreds of emails to Excel. It was a tedious, time-consuming process prone to mistakes.
30-40 hours per month spent on manual work.
Manually transcribing data from hundreds of orders generated mistakes.
We implemented an automation monitoring the mailbox, which detects new orders, analyzes their content, and automatically enters data into the report file.
The system automatically checks the inbox for new emails with orders.
The algorithm extracts key data from the email content based on defined rules.
Data is immediately added to the Excel/Sheets report, ready for further processing.